Billing - Collections Specialist

Company: The Colwell Law Group
Location: Watervliet
Posted on: November 2, 2024

Job Description:

Do you enjoy working with numbers and are looking for an opportunity in the legal industry? Our law firm is seeking a billing specialist to work in our accounting department and assist our billing attorneys with revising, processing, and issuing accurate monthly billing. You'll be required to perform consistent follow-up in this role, so experience with accounts receivable is highly preferred. If you're a detail-oriented professional, have at least 2 years of billing experience, and enjoy working in a fast-paced environment, we want to hear from you!

Responsibilities:
--- Review, generate, and send client invoices on a weekly basis.
--- Review Accounts Receivable report and reach out to clients to collect payments for any open invoices, facilitating payment plans if necessary.
--- Review the appearance calendar and work with Attorneys to ensure there are enough funds on account for upcoming legal services.
--- Reconcile and post client payments from credit card processing system to case management software.
--- Answer any client phone calls and emails pertaining to invoicing and payments.
--- Update notes in the case management system with all collection attempts and internal directives from Attorneys and management staff.

Qualifications:
--- One (1) year minimum of administrative or customer service experience.
--- One (1) year minimum of prior law firm or service-based business with billing and collections experience is highly preferred.
--- Minimum high school diploma with experience, bachelor's degree is preferred.
--- Experience with Microsoft Office Suite with advanced experience in Microsoft Excel.
--- Experience with QuickBooks Online.
--- Accuracy, attention to detail, analytical skills, organization, data entry, general math skills, case management software, thoroughness, critical thinking, and problem-solving.
--- Can work independently.
--- Ability to maintain strict confidentiality when handling financial information.
--- Excellent written and verbal skills.
--- Ability to communicate effectively and professionally.
--- Proven results in a deadline-driven environment.

About Company:
Medical coverage with a national network and the firm pays for 75% of the Employee portion401(k) retirement plan with a 4% matchingHealth, dental, vision/Rx, pet, Aflac, and life insurance policy optionsCompany paid $50,000 Life Insurance PolicyPaid time off 1 week personal, 2 weeks vacation, and 7 paid holidaysOpen-door leadership philosophyProfessional, diverse, inclusive, respectful, and friendly workplace environmentA valid driver's license and access to a reliable vehicle are required for this positionMust pass a background check

Keywords: The Colwell Law Group, Westfield , Billing - Collections Specialist, Accounting, Auditing , Watervliet, Massachusetts