Legal Administrative Assistant

Company: The Colwell Law Group
Location: Troy
Posted on: October 18, 2024

Job Description:

Are you looking to join an exciting team as an Administrative Assistant in Albany, NY? Look no further! * Exciting opportunities for professional growth await you! * Continuous legal education provided for attorneys and support staff! * Join a team that values collaboration and teamwork! * Enjoy Summer Fridays to achieve a better work-life balance! * Competitive salaries, bonuses, and incentives on offer! * Numerous chances for career advancement and development! We prioritize employee success and client satisfaction above all else at The Colwell Law Group. Join us and discover why we are consistently recognized as a top law firm: * Recognized as one of the Best Places to Work in the NY Capital Region for 2023! * Proudly listed among America's Top 500 Law Firms for 6 consecutive years! * Acknowledged as one of America's Fastest Growing Companies by INC5000! For over two decades, The Colwell Law Group, LLC (CLG) has been providing exceptional legal services to the Capital Region and neighboring counties. Our stellar reputation is built on close collaboration with clients, understanding their legal needs, prioritizing their goals, and guiding them towards success. Join us at CLG, where we advocate for our clients with a team-centered approach that leverages the strengths and extensive experience of our legal team. Through this collaborative strategy, we consistently achieve positive results and bring significant value to our clients' cases. At CLG, clients benefit from a dedicated legal team committed to our firm's core values: compassion, leadership, and determination.

Responsibilities:
At the firm, the administrative assistant performs various clerical and organizational tasks to facilitate efficient office operations. This includes managing incoming calls to the front desk, scheduling appointments, and handling correspondence with clients, attorneys, and other parties involved in legal matters. The administrative assistant may also assist in maintaining and organizing files, preparing legal documents, and providing general administrative support to attorneys, the management team, and other staff members as needed. In addition to ensuring the office functions efficiently and effectively, the ideal candidate will also assist our Accounts Payable team.

--- Manage incoming phone calls, handle inquiries, or directing.
--- Ensure the reception area, conference rooms, and kitchen areas are clean.
--- Refill all copiers with paper at the end of each day.
--- Communicate effectively with current and potential clients over the telephone, through electronic communications, and in person.
--- Monitor the availability of the conference room schedule with respect to the legal and sales department schedules to ensure there are no conflicts.
--- After each conference room meeting, ensure that each conference room is clean and tidy for the next meeting.
--- Holding and maintaining any documents needed for upcoming appointments.
--- Manage daily mailing. (Collect, scan/upload, and distribute mail to the appropriate recipients in a timely manner. Finalize and send outgoing correspondence)
--- May assist the Billing & Collections Specialist in maintaining accurate and up-to-date customer accounts, address billing inquiries, and resolve any issues related to collections. Communicate effectively with customers to facilitate prompt payment.
--- May assist the Billing & Collections Specialist prepare, send, and follow up on invoices to ensure timely payment. Record and track incoming payments, and handle discrepancies or issues related to billing.
--- Miscellaneous printing and copying.
--- Collect and provide receipts for any cash or check payments being dropped off at the front desk.
--- Compiling lists of needed supplies and ordering upon approval.
--- Assist with entering invoices into QuickBooks for multiple companies.
--- Coordinate with vendors to collect monthly invoices.
--- Including but not limited to all other duties as assigned.

Qualifications:
--- The ideal candidate should have a minimum of one year of administrative, customer service or billing and collections experience.
--- Preferably, the candidate should have at least one year of prior experience working in a law firm.
--- Knowledge of accounts payable and basic accounting is desirable.
--- A minimum of a high school diploma is required, while a bachelor's degree is preferred.
--- Proficiency in Microsoft Office Suite, especially advanced skills in Microsoft Excel, is necessary.
--- The candidate should possess qualities such as accuracy, attention to detail, analytical skills, organization, data entry, and general math skills.
--- Familiarity with case management software, along with abilities in critical thinking and problem-solving, are essential.
--- Excellent written and verbal communication skills are a must.
--- The candidate should be able to communicate effectively and professionally.
--- Proven track record of meeting deadlines in a fast-paced work environment is required.
--- A valid driver's license and access to a reliable vehicle are required for this position.
--- Must pass a background check.

About Company:
Medical coverage with a national network and the firm pays for 75% of the Employee portion401k retirement plan with 4% matchingHealth, dental, vision/Rx, pet, Aflac, and life insurance policy optionsCompany paid $50,000 Life Insurance PolicyPaid time off 1 week personal, 2 weeks vacation, and 7 paid holidaysOpen-door leadership philosophyProfessional, diverse, inclusive, respectful, and friendly workplace environmentA valid driver's license and access to a reliable vehicle are required for this positionMust pass a background check

Keywords: The Colwell Law Group, Westfield , Legal Administrative Assistant, Administration, Clerical , Troy, Massachusetts